Michigan
Association of College Stores
Board Meeting|
04.12.04
Teleconference
Attendees: Cindy Willing, Sherry Phillips, Vicki Nash, Scott Placeway, Janet Campbell, Paul Wright
Meeting was called to order at 11:23 a.m.
Minutes from the 2.4.04 meeting were sent and resent. No motion to approve was made on these minutes.
Spring
Meeting
Roland Fields will speak at the spring meeting, at no cost, from 1:00 - 2:15
p.m. The topic we selected was difficult interactions with others.
Christina Marshall is interested in speaking. MACS will take her up on her
offer.
Vendor table top will be added to the agenda during a morning session.
A NACS grant has been applied for to help pay for a speaker.
It was suggested that the packets be sent out with tentative information with a notation to check the website for updates.
Board meeting dinner is at Steve's Place - Comstock Inn at 5:00 p.m.
There will be a limited open bar option available at the reception including all soft drinks, wine and tap beer.
Scott suggested a sporting event option for those who don't know when to quit. He mention that in the past the meetings ended at 4:00 p.m. to allow for this option.
Breakfast on Monday will be at 8:00 a.m.
Rooms at Comstock Inn will be not be blocked because we are within their 60 day limit.
Cindy will fax registration form to Paul for proofing before it is sent out to members.
A goal of sending the registration forms out by the middle of this week is in place.
MACS will give the speakers a gift. Cindy will purchase the gifts at a maximum of $50 per person unless additional approval is given. A gift card for a local restaurant was suggested.
Registrations for spring meeting will be sent to Paul and he will send updates to Cindy so she is current on counts.
$4850 dollars received in dues. Many who were past due have paid. Many vendors have pulled out of membership because they had become a member to attend the regional meeting.
Paul will delete the invoices of those that are not members.
Paul needs receipt for San Antonio reception. Cindy thought it was sent. Cindy will resend the information.
There is
additional discussion regarding the fund balance.
Paul would
like to spend the money instead of holding onto all of it.
A laptop needs to be purchased for the meeting coordinator. Paul is waiting for some "old models" from the college to go on sale.
Janet moves to accept Treasure's Report, 2nd by Vicky. All approved.
Old New Business
Scott has not worked with member exemptions yet.
New Business
Certified Collegiate Retailer Program
Several
meeting locations are currently set. NACS cannot do testing for CCR at the MACS
meeting until spring 2005. The current closest testing is at Gettysburg.
Scott suggested that information about the test be mentioned at the fall
meeting. This information is available at the NACS website.
Siriani
Mailing proof sent by Triina was approved. Vicky will notify Jess.
Newsletter
It should go out in the mail the end of this week. Paul suggested that both the meting registration and newsletter be packaged and mailed together. Vicky agreed to do that.
Next meeting
Unless there is a situation, the next board meeting will be at the spring meeting.
Adjournment
Paul moves to adjourn; Vicky 2nd. The meeting ended at 12:16 p.m.
Respectfully submitted
Janet Campbell