Present: Robbin Manor, Mike Kuzak, Linda Swafford, Andrew Carey, Cindy Robison, Sue Smith, Mike Norton, Mary Coxon, Blake Anthes, John Belco.
I. Call to Order
The meeting was called to order by Robbin at 9:30 a.m.
II. Review of Minutes From June 6 Meeting
The minutes were reviewed and approved as presented. Mike N. made motion to approve. Andrew seconded motion.
III. Finalize Plans for Fall Meeting - Sue Smith, John Belco, Mary Coxon, Blake Anthes
Sue and Blake presented plans for the Fall meeting at Mount Pleasant. Blake is working on parking for the second day of the meeting. The first day meeting events will all be at the Comfort Inn. The meeting will follow the format of the last two fall meetings. The business meeting will be at lunch on the first day. Sue will ask Amy Smith to do the T-shirt swap at the vendor table top again.
Blake went over the agenda and entertainment for meeting. The Comfort Inn is giving meeting attendees late check out time.
Textbook "201" will be offered. Back by popular demand the session on store security. Blake is preparing information to be mailed to membership.
As previously determined, vendor registration will include the cost of table top.
IV. Treasurer's Report
The treasurer's report was reviewed. The Profit and Loss statement shows a loss for this year because of fall expenses.
Dues collection was discussed. Mike N. did not have much luck with his phone calls to stores that have not paid dues. Robbin suggested that second bills be sent to all former members who have not paid dues this year. Andrew suggested that store members review the list of vendor members and invite vendors who are not on the membership list to join the association.
V. Membership Services
A. Newsletter
Robbin gave Linda some sample newsletters from other state associations. CSC (now Connect2One) has inquired about putting an ad in the newsletter. The board rejected this request. The next newsletter is scheduled to be mailed the third week of September. The deadline for material for this issue is the first of September. The Off the Rack column has had no submissions in recent issues. Vendors will be reminded at the fall vendors' session of this opportunity to give their input. Linda is looking for state member news and candidate profiles for the fall election.
B. Membership Applications
There were no new member applications. The board discussed dressing up the application and membership information keeping the information generic with a more personal cover letter from the current president-elect. The board will review this information at the next meeting.
C. Other
News from absent Fred regarding the change from ballot to slate election: Robbin will bring this issue to the membership at the fall business meeting. Fred is looking for some suggestions for vendor trustee. The board made a list of possible candidates.
VI. Old Business
Sue gave the board a report on the Spring meeting in Hillsdale. Robbin noted that the board members made an effort to personally welcome and connect with new members and first time attendees. Sue as usual did a wonderful job.
MACS web site: Mike N.'s wife is putting together a dummy MACS web site for possible consideration. It was decided that our first site should be basic association with store links. A host site is needed. Mike will have his wife get the site ready before the October meeting with a price.
MACS coop advertising in school newspapers with stores to promote institutional store loyalty was tabled for the October meeting. Fred will be asked to elaborate on this concept.
VII. New Business
Sue presented some historical information on past meetings. Board members were asked to try to fill in some of the voids in meeting locations and attendance.
The meeting coordinator's two year trial is coming to an end this fall. The board has to evaluate this position and consider generation of revenue to possibly increase the coordinator's compensation.
Sue noted that meeting attendees seem to like the freebie. Mike is looking for some kind of goodie bag or gift to commemorate the first meeting of the new millennium.
Robbin received a letter from NACS requesting association dues information, future meeting dates and contacts. The board agreed that Robbin would complete as much as she can and we will not forecast meetings past next year.
VIII. Adjournment
Mike N. made a motion to adjourn, Andrew seconded. The meeting was adjourned at 12:55 p.m.
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